1.1.5 Permissions & Fair Use

Authors are responsible for securing any permissions needed to quote, reproduce, or adapt material from other publications. This includes both text and illustrative material, such as images, charts, diagrams, tables, ritual layouts, manuscript facsimiles, artwork, or photographs. Whenever possible, permission should be obtained in writing before the manuscript is submitted. Authors who are unfamiliar with the process should consult their editor for guidance or refer to the permissions discussion in CMS17 §4.92–93. Any fees connected with permissions are ordinarily the author’s responsibility.

Determining whether permission is required is not always simple. Some quotation or reproduction may fall under fair use, but fair use cannot be judged by word count alone. The amount quoted, the nature of the source, the purpose of the use, and the effect on the original work all matter. Authors should be especially cautious with poetry, lyrics, prayers, rituals, artwork, and recently published material, where even brief excerpts may require permission. For fuller guidance, consult CMS17 §4.75–94, and official resources from the United States Copyright Office.

Whether or not formal permission is required, all quoted or reproduced material must be documented accurately. Copies of permission letters should be submitted with the manuscript. If permission has been requested but not yet received, include copies of the request letters or emails so the editor knows the status of the material.